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TECHNICAL EVENTS

ALL RUBRICS AVAILABLE UNDER DOCUMENTS FOR DIRECTORS


The entrant must prepare a presentation and design for one published work written for the theatre. Designs for performances of original work, poetry, fiction, screenplays, television, or any other medium are not permitted.

1. Time limits for technical events are as follows: Presentation, 6 minutes, Question and answer, 2 minutes.

2. The entrant must give an oral presentation no longer than 6 minutes justifying the design and guiding the adjudicator through the entrant’s creative process. Notecards are permitted. The introduction to the presentation must include only the entrant’s name, troupe number, title of show, and writer(s). A thirty-second oral synopsis should be prepared as part of the presentation. After the presentation, adjudicators will have up to two minutes to ask questions. The overall session, including the introduction and follow-up questions, cannot exceed eight minutes.

3. Students from states requiring electronic submissions may present their work electronically. However, they must bring their own equipment.

a. For costume construction, students must bring the actual costume constructed.

b. For stage management, students must bring the actual prompt book used during the production

4. Read and follow exactly the task sheet for your technical entry.

5. Wear professional all-black clothing and shoes for the presentation before the adjudicators.



SPECIFIC NATIONAL TECHNICAL EVENT RULES


Costume Construction

In Costume Construction, the skills measured are:

An understanding of the role of costume construction

Sewing and construction skills

The ability to present and explain the process of constructing the costume

Attention to detail

Only one entrant may be involved in the construction. No collaborations are permitted.

The entrant must prepare and present:

A fully constructed costume that reflects the entrant’s capabilities and strengths, constructed entirely by the entrant, using one of the approved patterns. A list of historical patterns that lend themselves to an interpretation of a character will be updated annually; see the EdTA website for the listing

A presentation no longer than 6 minutes, followed by 2 minutes of Q&A. The overall session, including the Q&A, may not exceed 8 minutes

An itemized expense sheet with accompanying receipts for all materials used to construct the costume, such as fabric, thread, buttons, zippers, and trim. Total may NOT exceed $100. The cost of the pattern in NOT included in the $100 cap.

If millinery, the budget limit is $50, exclusive of the cost of From the Neck Up (book on hat-making)

The expense sheet must be mounted on the display board as proof that the entrant did not exceed their budget

A costume production collage that focuses on the process of building the costume item (laying out the pattern, cutting the fabric, draping the fabric, etc.)

Process photos must depict the garment at various stages of construction—not the participant at a sewing machine

The collage must be presented on a 20″ x 30″ heavy stock display board

The display board must be labeled in the lower right hand corner with the entrant’s name and troupe number and the pattern number

Labels should be considered a part of the presentation; they must be neatly typed or carefully hand-lettered

The garment should be presented on a hanger or, if an accessory, in a box. The entrant should NOT wear the costume to the IE session

Entrants must wear all black

Entrants must wear all black shoes


Costume Design

In Costume Design, the skills measured are:

An understanding of costume design

An understanding of the artistic and practical constraints that impact design

An understanding of the relationship of costume design to a unifying concept

The ability to carry out research into style, period, locale, and genre of the show

The ability to present and explain design choices

Attention to detail

Only one entrant may be involved in the design. No collaborations are permitted. Designs for either theoretical or realized productions are acceptable.

The entrant must prepare and present:

A 6-minute presentation followed by 2 minutes of Q&A. The overall session, including the Q&A, may not exceed 8 minutes

Five character renderings, either five different characters or a single character through five changes

o More than five character renderings will not be accepted

o No finished costumes are permitted

o Renderings should be 8″ to 10″ tall

Template or trace characters are permitted

Swatches MUST be included and attached to the lower left hand corner of the display board

The character renderings must each be mounted on either a 10″ x 15″ or 11″ x 17″ heavy stock display board

o Board stands are optional.

o The board should be labelled in the following manner:

-Upper left hand corner: show title and writer(s)

-Upper right hand corner: character’s name, act, and scene

-Lower right hand corner: entrant’s name and troupe number

-NO other information may be included on the labels

-Labels should be considered a part of the presentation; they must be neatly typed or carefully hand-lettered.

An artifact binder – must include a complete set of the following materials:

o A one-page design statement

o Complete research

o Theme of the show

o Design unifying concept

o Script requirements

o Budgetary requirements or other constraints or considerations

o Sources of inspiration for design and color palette (if used)

o Techniques used within the design

o Preliminary sketches

o Costume plot (showing who wears what when)

Entrants must wear all black

Entrants must wear all black shoes

Lighting Design

In Lighting Design, the skills measured are:

An understanding of the roles and responsibilities of a lighting designer and the technology/equipment to implement and support the design

The ability to present and explain design choices

An understanding of the artistic and practical constraints that impact lighting design

An understanding of the relationship of lighting design to a unifying concept

The ability to carry out research into style, period, locale, and genre of the show

Only one entrant may be involved in the design. No collaborations are permitted. Theoretical or realized designs are acceptable.

The entrant must prepare a presentation no longer than 6 minutes, with an additional 2-minute Q&A summarizing the work with connections to concept, collaboration, and design decision-making. The overall presentation and Q&A session may not exceed 8 minutes. The presentation should include:

Light Plot (1/4″ or 1/2″ equals 1′0″) no larger than 24″ x 36″, which may be rolled, folded, or mounted indicating:

o Color medium

o Set and masking

o Areas

o Lighting positions with labels

o Type of instrument

o Unit numbers

o Circuit

o Channel

o Focus/purpose

o Gobos/patterns/templates

o Practicals

o Special instruments (LED, moving lights, foggers, hazers, fans, relays, etc.)

o Instrument key

Title block including:

o Show title

o Facility

o Drawn by

o Scale

o Date

An artifact binder – must include a complete set of the following materials:

o A one-page design statement summarizing: Research done on recurring themes/motifs, given circumstances of the show, writer(s), and previous productions. (These could include notes, articles, sketches, photographs, colors, etc.)

o Theme of the show

o Unifying design concept

o Script requirements

o Sources of inspiration

o Uses of color

o Techniques used within the design

o Reflections on the process

o Instrument schedule

o Magic sheet/cheat sheet

o Sample color media used with explanations of choices

o Description of 3 light cues organized by act and scene with a stated purpose for the cue and planned timing of the cue. Include a description of the use of intensity, color, movement, directionality, and/or quality of light to communicate to an audience both meaning and emotions during the scene OR Three light renderings that include a description of the use of intensity, color, movement, directionality, and/or quality of light to communicate to an audience both meaning and emotions during the scene.

o If the production was realized, photos should be included

Entrants must wear all black

Entrants must wear all black shoes

Scenic Design

In Scenic Design, the skills measured are:

An understanding of the scenic designer’s role and responsibilities

An understanding of the artistic and practical constraints that impact the scenic design

An understanding of the relationship of scenic design to a unifying concept

The ability to carry out research into style, period, locale, and genre of the show

The ability to present and explain design choices

Only one entrant may be involved in the design. No collaborations are permitted. Theoretical or realized designs are acceptable.

The entrant must prepare a presentation no longer than 8 minutes (with an additional 4 minute Q&A) that includes:

A scale model (in 1/4″ or 1/2″ equals 1′0″) OR a perspective rendering (no larger than 11″ x 17″) showing the design of an entire show (not just a scene) and its relationship to the theatrical space. At least one figure must be included in the rendering or model to show proportion and scale. Model or rendering can be generated through multiple media, such as SketchUp, Vectorworks, or 3-D printers.

Floor plan (drawn to the same scale) for the production that clearly indicates:

o Performance space

o Backstage space

o Audience areas

o Sightlines

Title block including:

o Show title

o Floor plan source

o Scale

o Entrant name

o Date

An artifact binder – including a one-page design statement summarizing:

o Theme of the show

o Unified design concept

o Script requirements

The following may or may not be included in the binder but must be presented:

o Complete research

o Sources of inspiration

o Floor plan

o Models or renderings - if the student is using a model (instead of a rendering), they must bring the model - photos of a model are not an acceptable replacement.

o Techniques within the design

Entrants must wear all black

Entrants must wear all black shoes


Stage Management

In Stage Management, the skills measured are:

An understanding the stage manager’s role and specific responsibilities

An understanding of the purpose and value of a production book

The ability to organize stage management ideas, products, and choices that support a realized production.

Only one entrant may be involved in the presentation. No collaborations are permitted. The entrant’s presentation must be from a realized production

The entrant must prepare a presentation no longer than 6 minutes (with an additional 2-minute Q&A) summarizing the work with connections to concept, collaboration, and design decision-making. The overall presentation and Q&A should not exceed 12 minutes.

The entrants should:

Approach the process as if interviewing for a college stage management program or a job

Discuss a realized production either in their middle or high school program or a community or professional theatre

Articulate the role of the stage manager/stage management process in the focused production

Address the collaborative process with cast, crew, director, and production team

Effectively communicate an understanding of the stage manager’s role as it relates to the focused production

Show personality and style

Exhibit consistency, clarity, and organization

Present a production book (a binder containing components of the stage management promptbook and paperwork used to perform responsibilities) should include but is not limited to:

Prompt script with blocking and all technical cues, such as lights, sound, deck, etc. This may be broken into two scripts

Examples of contact sheet, cast list, rehearsal schedule, props list, sound and lighting cue sheets

A written statement of the director’s artistic concept of the production that includes a discussion of the theme and how the theme was executed

Entrants must wear all black

Entrants must wear all black shoes


Theatre Marketing

In Theatre Marketing, the skills measured are:

An understanding the marketing director’s role and specific responsibilities

An understanding of the purpose and value of research, resources, and personnel needed to communicate a marketing concept to an audience

The ability to align a marketing campaign’s components in a distribution strategy that supports a realized production

Only one entrant may be involved in the presentation. No collaborations are permitted. The entrant’s presentation must be from a realized production.

The entrant must prepare a presentation no longer than 6 minutes (with an additional 2-minute Q&A) summarizing the work with connections to concept, collaboration, and design decision-making. The overall presentation and Q&A should not exceed 8 minutes. The presentation should include:

A case study that methodically works through the marketing process

The marketing campaign developed and executed for a published script written for the theatre and presented by the school.

Designs for performances of poetry, fiction, screenplays, or any other medium are prohibited

It is strongly recommended that the entrant was responsible for actual publicity

Entrants should bring a portfolio binder for adjudicators that contain the components of their marketing campaign, including:

A finished poster

A finished program

Two press releases consisting of an informational article and a feature article

A copy of the marketing budget for the publicity campaign and justification of expenses

Any work that shows the progression of the creative process, including a brief statement of the design choices inspired by the script, research materials, and other sources of inspiration, if any

Work will be adjudicated on creativity and results, not necessarily how much money was in the budget and how well the money was spent.

Presentation Format:

Background

Introduce self and Thespian troupe number

Description of the show

Dates and number of performances

Description of executing the marketing plan (self and/or team responsibility)

Creative development

Collaboration with production team

Target market (outside of school)

Research or inspiration to develop the design concept, if any

How the marketing design concept matches the production design

The development and creation of the marketing campaign’s design concept

Reflections on what might be done differently if more time, money, etc., were available

Execution:

Describe and demonstrate the components of the marketing campaign (posters, tickets, promotional handouts, social media, etc.)

Explain how and where the marketing was distributed

Make clear the consistency in marketing (from the same campaign)

Identify elements (images, colors, fonts, etc.) changed to fit the media of marketing components.

Realized Outcomes:

Indicate budget versus money spent

Make note of free services (e.g., copies, printing) or vendor donations

Determine what the actual or comparable service would cost

Number of tickets sold per performance versus house capacity

Compare the outcome to a similar show previously produced

Entrants must wear all black

Entrants must wear all black shoes



Short Film

In Short Film, the skills measured are:

The ability to create opening and closing titles, credits, and graphics that orient the viewer to the story

The ability to visually develop a story with dialogue

Camera, lighting, and sound use

Editing, including scene length and flow

The emotional and physical believability of the acting

The filmmaker’s use of film elements to create a successful product

Films can be no longer than five minutes. Films must be of original content and may be a collaboration among entrants.

Short Film Execution - Entrant must demonstrate:

Proper use of title cards and credits within the five-minute limit

Properly executed camera angles and shot variation to enhance the storyline and finished product

Control over lighting exposures for clarity, storytelling, and a professional finished product

The ability to capture, record, and manipulate all audio aspects of your production

Controlled and manufactured editing choices that enhance the overall storytelling

The ability to complete a storyline that includes a clear arc (beginning, middle, and end)

Short Film Requirements:

Music must either be original or documented public domain material

Material deemed by the adjudicator(s) to be obscene or disruptive may receive lower ratings or, in some extreme cases, may result in disqualification

If the film receives an overall superior rating at the state level, it may be uploaded to YouTube for national judging

Mark your videos YouTube privacy settings as either Public or Unlisted so the URL may be shared with judges (do not select Private or the judges will be unable to view the film)

Use the form at schooltheatre.org/shortfilmsubmission to submit the URL on YouTube; all fields are required

The films will be viewed and critiqued by the judges prior to the International Thespian Festival

At the New Jersey Thespian Festival, the film will be:

Shown at the Saturday-evening social

• Shown at the opening of the Closing Ceremonies if it is awarded a Superior rating.


SPECIFIC NON-NATIONAL TECHNICAL EVENT RULES


Make Up Design (Sunday morning only event)

NOTE: NO SPECTATORS WILL BE ALLOWED IN THE MAKEUP COMPETITION.

1. Each pair must include a makeup artist and a model. Only the makeup artist is being judged and, if earned, will receive an award.  (The MODEL ONLY does not have to count this event as one of his/her three maximum events.)

2. The design must be of one of the following from the required character list for the theme of Funky Faces: the Wolf from Into the Woods, Rafiki from The Lion King, Phantom from Phantom of the Opera, Frank N. Furter from The Rocky Horror Picture Show, Grizabella from Cats.

3. Participants will have one hour to prepare the makeup on the model.

4. It must be an original design.  The model may be male or female.  No other characters will be accepted.

5. Each artist must supply all supplies necessary to create the character.

6. NOTE: Judges will only judge the face, not hair.  Beards & prosthetics must be created on site within time limit.

7. Each artist must have an original, colored, hand-drawn design.

8. Go to www.njthespians.org for the official judging document and more pointers for the presentation.


Trashy Costume Competition (A fun event for the end of Sunday):

NOTE: NO SPECTATORS WILL BE ALLOWED IN THE TRASHY COSTUME CONSTRUCTION ROOM.

1. A team of two students will construct a costume based on a given theme from a set of materials provided.  NO ADDITIONAL HELP FROM OTHERS.

2. Only one of the two students will design, the other only serves as a model.

3. Each team will receive the same set of materials.

4. All teams must pick up the materials at a given time and place.  You must stay in that location to construct the costume.

5. All teams will be given 45 minutes to construct the costume on one of the team members.

6. NO technology (I-phones, laptops, etc.) may be used to look up ideas for the costume.

7. Students must keep their own clothes on and add the trashy elements over it.

8. Each team will then model the costume on the theatre stage.  The person not wearing the costume must give a ONE-SENTENCE description that succinctly describes the character and costume design.

9. Each school may send only one team pair.



Advanced Tech Challenge (Saturday only event)

The Advanced Tech Challenge is a series of events that are designed to test your knowledge of skills that every experienced technician should have.  Each school may have one team with 6 members compete in a combination of five team and individual events.  For accuracy of the competition, a full guide outlining the events, scoring, rules, and requirements is available online on our Technical Olympics page.  This guide includes a YouTube video.

The events will be

1. Lighting: Hanging and focusing a Source 4 (Individual Event): Two people per team can participate, and each gets one try.

2. Rigging: Knot tying (Individual Event): Two people per team can participate in this event, and each gets one try.

3. Costumes: Sew a button (Individual Event): Two people per team can participate in this event, and each gets one try.

4. Scenery: Leg a platform (Pair Event): One pair per team and they get one try (because of time constraints.

5. Stage Management: Tape a ground plan (Team Event): The team gets one try (because of time constraints).


Technical Olympics (Saturday afternoon only event)

Five competitors per school, including 1 stage manager.  You will be judged on speed and accuracy.

1. Quick change: Two-person event. Students will get 2 sets of costumes compiled of 4 or 5 pieces. One student will put on one of the costumes. When started by timer, both students must help take off the first costume and place it neatly in the designated area and then put on the new costume. Time is stopped when all pieces of the new costume is put on and the old costume is put in its designated area.

2. Prop table: One-person event. A prop table will be made of paper with outlines of 15 – 20 props. The student must take the props out of a box and put the props in their drawn outlines. If a student fails to get a prop right, the timer will tell the student how many props are wrong.

3. Set change: Team Event. The students will be provided with approximately 4 items (usually a table, 2 blocks, and chair) assembled in formation of a set. The team will have to reset the furniture according to a ground plan read by the stage manager. When finished setting the furniture teams must spike the set. Time will be called when the last spike is set. When spiking the furniture teams must make sure they have 2 opposite corners spiked with an L mark. A round object is spiked with an X directly under the object. One team member will act as the “stage manager” and direct the other 4 members of the team on where the items go. Under no circumstance is the stage manager allowed to help in spiking the set or cross a designated line to help in moving furniture.

4. Mic Change: 3-person Event. One member of the team will be wearing the microphone. The second will remove microphone headpiece and mic pack, trade out batteries, then assist the 3rd actor in replacing both headpiece and pack. Time will be called when microphone/pack is in place and plugged in.

5. Theatre Chaos Relay: Team Event. An event for anyone who has had to fix anything from a crying actor to a breaking set piece backstage during a show! Participants must begin in the start box. When the start is given by the judge, the first person will proceed to the first checkpoint and select a card. Printed on the card will be a theatrical problem requiring a tool, hardware, or other scene shop material. The student will then go to the bin at the second checkpoint and select the item needed to fix said problem and return the item and card to the starting table.  Once the card and item are in place the next student will start towards the checkpoint. This procedure continues until the last card is returned to the starting box and every student has gone. (Example of materials needed include but are not limited to: Safety pin, bobby pin, Gaff tape, glue gun, band aid, extension cord, bolt/nut, tie line, safety cable, spike tape, etc.)

6. Up to 5 schools may compete simultaneously in all of the different categories.

7. Outside audience members are permitted to view, but not to advise or call out instructions.